Part 6: Appendices
Appendix A: Entity resource and outcome resource statements
Table A1 summarises the total resources, by funding source, available to the Commission in 2018–19 and the total payments made from these resources. The actual available appropriation includes balances carried forward from the preceding financial year.
Table A2 shows the total expenses for each outcome, classified by appropriation source for each program.
Table A1 is presented on a cash basis. Table A2 and the financial statements in Part 4 are presented on an accrual basis.
|
Item |
Actual available appropriation for 2018–19 ($’000) |
Payments made 2018–19 ($’000) |
Balance remaining ($’000) |
|---|---|---|---|
|
Ordinary annual services* |
|||
|
Departmental appropriation* |
62,478 |
46,771 |
15,707 |
|
Total ordinary annual services |
62,478 |
46,771 |
15,707 |
| Total available annual appropriations and payments | 62,478 | 46,771 | 15,707 |
|
Special appropriations |
|
|
|
| Special appropriations limited by criteria/entitlement | |||
| Remuneration Tribunal Act 1973 | 4,140 | ||
| Total special appropriations | 4,140 | ||
| Total net resourcing and payments for the Australian Public Service Commission | 62,478 | 50,911 | |
* Appropriation Act No. 1 2018–19 and Appropriation Act No. 3 2018–19. This may also include prior-year departmental appropriations and section 74 retained revenue receipts.
* Includes an amount of $0.4 million for the departmental capital budget. For accounting purposes, this amount is designated ‘contributions by owners’.
|
Outcome 1: Increased awareness and adoption of best-practice public administration by the Public Service through leadership, promotion, advice and professional development, drawing on research and evaluation |
Budget* 2018–19 ($’000) |
Actual expenses 2018–19 ($’000) |
Variation $’000 |
|---|---|---|---|
|
Program 1.1: Australian Public Service Commission: |
|||
|
Departmental expenses |
|||
|
Departmental appropriation |
42,202 |
43,700 |
(1,498) |
|
Expenses not requiring appropriation in the budget year |
1,710 |
2,413 |
(703) |
|
Total for Program 1.1 |
43,912 |
46,113 |
(2,201) |
|
Program 1.2: Judicial office holders’ remuneration and entitlements: |
|||
|
Administered expenses |
|||
|
Special appropriations |
4,170 |
4,140 |
30 |
|
Total for Program 1.2 |
4,170 |
4,140 |
30 |
|
Total expenses for Outcome 1 |
48,082 |
50,253 |
(2,171) |
|
Staffing |
2017–18 |
2018–19 |
|
|
Average staffing level (number) |
195 |
200 |
|
* Full-year budget, including any subsequent adjustment made to the 2018–19 Budget at Additional Estimates.
* Departmental appropriation combines ordinary annual services (Appropriation Act Nos. 1 and 3) and retained revenue receipts under section 74 of the Public Governance, Performance and Accountability Act 2013.
Appendix B: Staffing profile
Table A3 provides a breakdown of staff at 30 June in 2018 and 2019 by employment type and gender. Apart from the Commissioner and the Merit Protection Commissioner, all staff are employed under the Act.
Tables A4 and A5 show ongoing and non-ongoing staff by location and classification.
Tables A6 and A7 show staff by classification, location and gender over the past two years, and Table A8 shows the number of staff who identified as Indigenous.
|
Employment type |
30 June 2018 |
30 June 2019 |
||||
|---|---|---|---|---|---|---|
|
Female |
Male |
Total |
Female |
Male |
Total |
|
|
Ongoing full-time |
104 |
56 |
160 |
115 |
50 |
165 |
|
Ongoing part-time |
26 |
3 |
29 |
28 |
3 |
31 |
|
Non-ongoing full-time |
4 |
3 |
7 |
13 |
3 |
16 |
|
Non-ongoing part-time |
3 |
0 |
3 |
7 |
0 |
7 |
|
Total |
137 |
62 |
199 |
163 |
56 |
219 |
Note: Figures do not include irregular/intermittent employees but do include staff on long-term leave. The Australian Public Service Commissioner and the Merit Protection Commissioner are statutory office holders and are counted as ongoing full-time.
|
Employment type |
ACT |
NSW |
Total |
|
Ongoing |
184 |
12 |
196 |
|
Non-ongoing |
20 |
3 |
23 |
|
Total |
204 |
15 |
219 |
|
Classification |
Ongoing |
Non-ongoing |
Total |
|
APS1–2 |
3 |
6 |
9 |
|
APS 3–4 |
20 |
6 |
26 |
|
APS 5–6 |
63 |
6 |
69 |
|
EL 1 |
59 |
2 |
61 |
|
EL 2 |
35 |
3 |
38 |
|
SES and statutory office holders |
16 |
0 |
16 |
|
Total |
196 |
23 |
219 |
|
Classification |
30 June 2018 |
30 June 2019 |
||||||||
|
ACT |
NSW |
Total |
ACT |
NSW |
Total |
|||||
|
F |
M |
F |
M |
F |
M |
F |
M |
|||
|
APS 1–2 |
1 |
3 |
0 |
0 |
4 |
6 |
3 |
0 |
0 |
9 |
|
APS 3–4 |
13 |
9 |
1 |
0 |
23 |
17 |
6 |
3 |
0 |
26 |
|
APS 5 |
12 |
6 |
0 |
0 |
18 |
17 |
6 |
1 |
0 |
24 |
|
APS 6 |
25 |
6 |
1 |
0 |
32 |
34 |
11 |
0 |
0 |
45 |
|
EL 1 |
44 |
23 |
4 |
2 |
73 |
38 |
14 |
7 |
2 |
61 |
|
EL 2 |
27 |
8 |
0 |
1 |
36 |
28 |
9 |
0 |
1 |
38 |
|
SES 1 |
6 |
2 |
0 |
0 |
8 |
10 |
2 |
0 |
0 |
12 |
|
SES 2 |
1 |
0 |
0 |
0 |
1 |
0 |
1 |
0 |
0 |
1 |
|
SES 3 |
1 |
0 |
0 |
0 |
1 |
1 |
0 |
0 |
0 |
1 |
|
Statutory office holders |
0 |
1 |
1 |
1 |
3 |
0 |
1 |
1 |
0 |
2 |
|
Total |
130 |
58 |
7 |
4 |
199 |
151 |
53 |
12 |
3 |
219 |
Note: Figures do not include irregular/intermittent employees but do include staff on long-term leave. The Australian Public Service Commissioner and the Merit Protection Commissioner are statutory office holders and count as ongoing full-time.
|
Employment type |
30 June 2018 |
30 June 2019 |
|
Ongoing |
10 |
11 |
|
Non-ongoing |
1 |
1 |
|
Total |
11 |
12 |
Appendix C: Work health and safety
Executive commitment
The Commission seeks to safeguard the health and safety of employees, workers and visitors by providing and maintaining a safe working environment. The Commission aims to eliminate all preventable work-related injuries and illness and is committed to supporting employee wellbeing.
Rehabilitation management system
The Commission monitored and reviewed the rehabilitation management system in 2018–19 as part of the commitment to continuous improvement. This resulted in the engagement of a dedicated rehabilitation case manager.
Health and wellbeing
Initiatives under the health and wellbeing program are developed in consultation with employees and the Workplace Relations/Workplace Health and Safety Committee. Initiatives in 2018–19 included:
- continued availability of the Employee Assistance Program for employees and their families
- mental health awareness sessions
- influenza vaccinations
- reimbursement for employees requiring assistance to quit smoking or requiring glasses for visually demanding tasks
- training of first aid officers including Mental Health First Aid Officers, to ensure that immediate assistance is available if required
- workstation assessments, including providing special equipment to prevent injury and to support recovery for illness or injury
- supporting employees requiring reasonable adjustment
- early intervention support
- promoting and facilitating flexible working arrangements
- actively engaging with employee diversity and inclusion networks on matters including policy development and participating in key inclusion and awareness events, and
- raising awareness of issues relating to family and domestic violence to ensure policies reflect best practice and that appropriate support mechanisms are in place.
Staff also have access to a wide range of employee-initiated activities, including a walking group and other social sporting teams, a boot camp, choir and book club.
Notifiable incidents, notices and investigations
In 2018–19 no notifiable incidents occurred under Part 3 or Part 5 of the Work Health and Safety Act 2011.
Appendix D: Ecologically sustainable development and environmental performance
Section 516A of the Environment Protection and Biodiversity Conservation Act 1999 requires that Australian government organisations include in their annual reports information on their contribution to ecologically sustainable development.
The Commission’s environmental policy aims to minimise the use of non-renewable resources, and environmental activities are directed towards improving energy management and environmental practices. This includes maximising the benefits of energy-saving devices and making purchases with energy efficiency in mind.
Printing facilities use ‘follow-me’ printing, which minimises waste and uncollected print-outs.
In 2018–19, the Commission continued to make energy savings through various technological improvements, the use of recycled paper and the blending of recycling and paper waste recycling. Any whitegoods or office equipment purchased had water-efficient and energy-efficient features, including sleep modes.
The Commission does not administer any legislation or have any appropriation directly related to sustainable development and environmental performance.
Appendix E: Advertising
The Commission did not engage in advertising campaigns in 2018–19.
Appendix F: Disability reporting mechanisms
Disability reporting is included in the annual State of the Service Report and the APS Statistical Bulletin. These reports are available on the Commission’s website at
www.apsc.gov.au.
The National Disability Strategy 2010–2020 sets out a national policy framework for improving the lives of people with disability, promoting participation and creating a more inclusive society. A high-level two-yearly report tracks progress against each of the six outcome areas of the strategy and presents a picture of how people with disability are faring. Copies of these reports are available on the Department of Social Services website at www.dss.gov.au.
Appendix G: Information Publication Scheme
The Commission’s Information Publication Scheme statement pursuant to Part II of the Freedom of Information Act 1982 is available at www.apsc.gov.au/about-the-apsc/Freedom-of-information/ips.
Appendix H: List of requirements
|
PGPA Rule Reference |
Part of Report |
Description |
Requirement |
|
|
17AD(g) |
Letter of transmittal |
|||
|
17AI |
Letter of transmittal |
A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report. |
Mandatory |
|
|
17AD(h) |
Aids to access |
|
||
|
17AJ(a) |
Contents |
Table of contents. |
Mandatory |
|
|
17AJ(b) |
Part 9 |
Alphabetical index. |
Mandatory |
|
|
17AJ(c) |
Part 7 |
Glossary of abbreviations and acronyms. |
Mandatory |
|
|
17AJ(d) |
Part 6 |
List of requirements. |
Mandatory |
|
|
17AJ(e) |
Inside front cover |
Details of contact officer. |
Mandatory |
|
|
17AJ(f) |
Inside front cover |
Entity’s website address. |
Mandatory |
|
|
17AJ(g) |
Inside front cover |
Electronic address of report. |
Mandatory |
|
|
17AD(a) |
Review by accountable authority |
|
||
|
17AD(a) |
Part 1 |
A review by the accountable authority of the entity. |
Mandatory |
|
|
17AD(b) |
Overview of the entity |
|||
|
17AE(1)(a)(i) |
Part 1 |
A description of the role and functions of the entity. |
Mandatory |
|
|
17AE(1)(a)(ii) |
Part 1 |
A description of the organisational structure of the entity. |
Mandatory |
|
|
17AE(1)(a)(iii) |
Part 1 |
A description of the outcomes and programmes administered by the entity. |
Mandatory |
|
|
17AE(1)(a)(iv) |
Part 2 |
A description of the purposes of the entity as included in corporate plan. |
Mandatory |
|
|
17AE(1)(aa)(i) |
Part 2 |
Name of the accountable authority or each member of the accountable authority |
Mandatory |
|
|
17AE(1)(aa)(ii) |
Part 2 |
Position title of the accountable authority or each member of the accountable authority |
Mandatory |
|
|
17AE(1)(aa)(iii) |
Part 1 |
Period as the accountable authority or member of the accountable authority within the reporting period |
Mandatory |
|
|
17AE(1)(b) |
N/A |
An outline of the structure of the portfolio of the entity. |
Portfolio departments mandatory |
|
|
17AE(2) |
N/A |
Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change. |
If applicable, Mandatory |
|
|
17AD(c) |
Report on the Performance of the entity |
|
||
|
Annual performance Statements |
|
|||
|
17AD(c)(i); 16F |
Part 2 |
Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule. |
Mandatory |
|
|
17AD(c)(ii) |
Report on Financial Performance |
||
|
17AF(1)(a) |
Part 3 |
A discussion and analysis of the entity’s financial performance. |
Mandatory |
|
17AF(1)(b) |
Part 3 |
A table summarising the total resources and total payments of the entity. |
Mandatory |
|
17AF(2) |
Part 3 |
If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results. |
If applicable, Mandatory. |
|
17AD(d) |
Management and Accountability |
||
|
Corporate Governance |
|||
|
17AG(2)(a) |
Part 5 |
Information on compliance with section 10 (fraud systems) |
Mandatory |
|
17AG(2)(b)(i) |
Letter of transmittal |
A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared. |
Mandatory |
|
17AG(2)(b)(ii) |
Letter of transmittal |
A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place. |
Mandatory |
|
17AG(2)(b)(iii) |
Letter of transmittal |
A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity. |
Mandatory |
|
17AG(2)(c) |
Part 5 |
An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance. |
Mandatory |
|
17AG(2)(d) – (e) |
N/A |
A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to noncompliance with Finance law and action taken to remedy noncompliance. |
If applicable, Mandatory |
|
External Scrutiny |
|||
|
17AG(3) |
Part 5 |
Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny. |
Mandatory |
|
17AG(3)(a) |
Part 5 |
Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity. |
If applicable, Mandatory |
|
17AG(3)(b) |
N/A |
Information on any reports on operations of the entity by the AuditorGeneral (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman. |
If applicable, Mandatory |
|
17AG(3)(c) |
N/A |
Information on any capability reviews on the entity that were released during the period. |
If applicable, Mandatory |
|
Management of Human Resources |
|||
|
17AG(4)(a) |
Part 5 |
An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives. |
Mandatory |
|
17AG(4)(aa) |
Part 5 |
Statistics on the entity’s employees on an ongoing and nonongoing basis, including the following: (a) statistics on fulltime employees; (b) statistics on parttime employees; (c) statistics on gender (d) statistics on staff location |
Mandatory |
|
17AG(4)(b) |
Part 5 |
Statistics on the entity’s APS employees on an ongoing and nonongoing basis; including the following: · Statistics on staffing classification level; · Statistics on fulltime employees; · Statistics on parttime employees; · Statistics on gender; · Statistics on staff location; · Statistics on employees who identify as Indigenous. |
Mandatory |
|
17AG(4)(c) |
Part 5 |
Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999. |
Mandatory |
|
17AG(4)(c)(i) |
Part 5 |
Information on the number of SES and nonSES employees covered by agreements etc identified in paragraph 17AG(4)(c). |
Mandatory |
|
17AG(4)(c)(ii) |
Part 5 |
The salary ranges available for APS employees by classification level. |
Mandatory |
|
17AG(4)(c)(iii) |
Part 5 |
A description of nonsalary benefits provided to employees. |
Mandatory |
|
17AG(4)(d)(i) |
Part 5 |
Information on the number of employees at each classification level who received performance pay. |
If applicable, Mandatory |
|
17AG(4)(d)(ii) |
Part 5 |
Information on aggregate amounts of performance pay at each classification level. |
If applicable, Mandatory |
|
17AG(4)(d)(iii) |
Part 5 |
Information on the average amount of performance payment, and range of such payments, at each classification level. |
If applicable, Mandatory |
|
17AG(4)(d)(iv) |
Part 5 |
Information on aggregate amount of performance payments. |
If applicable, Mandatory |
|
Assets Management |
|||
|
17AG(5) |
Part 3 |
An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities |
If applicable, mandatory |
|
Purchasing |
|||
|
17AG(6) |
Part 3 |
An assessment of entity performance against the Commonwealth Procurement Rules. |
Mandatory |
|
Consultants |
|||
|
17AG(7)(a) |
Part 3 |
A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). |
Mandatory |
|
17AG(7)(b) |
Part 3 |
A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”. |
Mandatory |
|
17AG(7)(c) |
Part 3 |
A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged. |
Mandatory |
|
17AG(7)(d) |
Part 3 |
A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.” |
Mandatory |
|
Australian National Audit Office Access Clauses |
|
||
|
17AG(8) |
N/A |
If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the AuditorGeneral with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract. |
If applicable, Mandatory |
|
Exempt contracts |
|
||
|
17AG(9) |
Part 3 |
If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters. |
If applicable, Mandatory |
|
Small business |
|||
|
17AG(10)(a) |
Part 3 |
A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.” |
Mandatory |
|
17AG(10)(b) |
Part 3 |
An outline of the ways in which the procurement practices of the entity support small and medium enterprises. |
Mandatory |
|
17AG(10)(c) |
N/A |
If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.” |
If applicable, Mandatory |
|
Financial Statements |
|||
|
17AD(e) |
Part 4 |
Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act. |
Mandatory |
|
Executive Remuneration |
|||
|
17AD(da) |
Part 5 |
Information about executive remuneration in accordance with Subdivision C of Division 3A of Part 23 of the Rule. |
Mandatory |
|
17AD(f) |
Other Mandatory Information |
||
|
17AH(1)(a)(i) |
Part 6 |
If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.” |
If applicable, Mandatory |
|
17AH(1)(a)(ii) |
Part 6 |
If the entity did not conduct advertising campaigns, a statement to that effect. |
If applicable, Mandatory |
|
17AH(1)(b) |
N/A |
A statement that “Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].” |
If applicable, Mandatory |
|
17AH(1)(c) |
Part 6 |
Outline of mechanisms of disability reporting, including reference to website for further information. |
Mandatory |
|
17AH(1)(d) |
Part 6 |
Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found. |
Mandatory |
|
17AH(1)(e) |
N/A |
Correction of material errors in previous annual report |
If applicable, mandatory |
|
17AH(2) |
Part 6 |
Information required by other legislation |
Mandatory |